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  • #280 – 23 Sunpark Drive SE, Calgary, AB T2X 3V1

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Ref #: 237667
Location: Ontario
Salary: 70,000 to 75,000

This is high profile fast moving role. You are the best of the best.

  • High profile
  • strong organizational skills
  • very flexible scheudle

RESPONSIBILITIES
  • Independently manage and schedule calendar and contact list of the CEO.
  • Prepare correspondence, reports, process flowcharts and presentations primarily in Word, Excel and PowerPoint for CEO office matters. Prepare records such as agenda, notices, minutes, and resolutions for meetings, and distributes materials in advance regarding confidential corporate matters.
  • Proactively follow-up on all matters pertaining to the CEO and  related companies
  • Coordinate and Manage CEO’s Confidential Files and company related files.
  • Coordinate meetings for the CEO’s office, production of relevant files/documents, minutes of meetings and coordinate Special Events for the CEO.
  • Attend Meetings, Events and Business related Functions with or on behalf of the CEO.
  • Be an Ambassador for the Paramount Group of companies.
  • Handle daily control of all of the CEO’s communications systems and equipment including weekly backups of emails and BBM’s for CEO’s data.
  • Travel to Paramount locations and prospective sites in various cities in Ontario and Quebec, the US and possibly overseas with and on behalf of the CEO as required.
  • Handle all communications with the CEO’s office.
  • Assist CEO with Research and Implementation of New PM Projects.
  • Reports to CEO or COO.
 
QUALIFICATIONS
  • Post Secondary education with a concentration on Business is an asset.
  • Minimum 3 years of experience as an Executive Assitant or Senior Administrative Assistant.
  • Advanced proficiency with Microsoft Word, Excel, Powerpoint and Outlook.
  • Quickbooks is an asset along with Good mathematical skills.
  • Excellent organizational skills and attention to detail with the ability to multitask.
  • Good written and verbal communication skills.
  • Excellent telephone etiquette with a strong outgoing personality.
  • Detail oriented, demonstrated the ability to multi-task, plan, and execute multiple concurrent activities and priorities. Ability to maintain high levels of accuracy while handling multiple tasks.
  • Ability to handle frequent interruptions and changes in priorities.
  • Demonstrated excellent customer service.
  • Ability to communicate both orally and in writing in a clear, professional and pleasant manner.
  • Excellent people skills and very comfortable dealing with Senior Executives, Consultants, Government Officials and Business Professionals
  • Experience with Internet/web research facilities and applications.
  • Capacity to handle work responsibilities with accuracy and great speed.
  • Provide excellent and continuous support to the CEO for all business related matters.
  • Knowledge of French and/or Arabic language is an asset, but not required.

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